Certification Guideline 38

SUBJECT
Course(s) Not Found

GUIDELINE DEFINITION
Certification requests for courses that do not appear
in the course approval file will result in the error message
64 COURSE NOT FOUND on the district's Certification Edit
Results report (VE501200). This is a hard error, and the
record is rejected by the system. Requests for courses
that have been disapproved (61 COURSE DISAPPROVED) or
archived (62 COURSE ARCHIVED) are also hard errors and
will be rejected. Courses in pending or waiting status will trigger
a warning, and those records are accepted by the system.

EXAMPLE
None

RATIONALE
The certification system was designed to obtain course titles from the course approval file. Instructors cannot be certified for courses that do not appear in that file. Districts will have to resubmit any requests that generate hard errors. Local certification officers may check with the district course approval contact or the state course consultant to determine the status of the course(s) in question.

Courses in pending or waiting status have passed the required edits. It is assumed that these courses will be approved, and they are retained in the course file. These certification requests are also retained in the certification file, and certificates will be issued when the courses are approved.

Implemented: January 7, 1994
Last Reviewed/Revised: February 2003

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